Program Coordinator Needed for
The Imagination Library of Grant County

The ideal candidate will be passionate about early childhood literacy and able to promote the Imagination Library, manage the office, and oversee volunteers.  A full job description for this part time position can be requested  More information below. Send resumes and further questions to the same email address.  Deadline for resumes is April 30, 2015.
Visit for more information.

The Imagination Library of Grant County, Inc.
Position Description:  Program Coordinator, Non-Profit Organization

Title: Program Coordinator
FLSA Status: Non-exempt
Wage: $12 .00/hour
Schedule: The work week shall consist of an average of 20 hours per week, with the schedule to be mutually determined and approved by the supervisors.  It is expected that the Program Coordinator will work a minimum of 50 weeks per year.
Supervisors: Loren and Barbara Nelson or Board designee
Position requirement summary:

  • Display a passion for early childhood literacy
  • Promote the Imagination Library within the county
  • Manage administration of the Imagination Library
  • Oversee program staff/volunteers

Employment procedure:  The employee shall undergo a 90-day introductory period.  During this time the employee will be provided with training and guidance from his/her supervisor or other staff member in the definition and execution of the duties of the job.
Since the employee is an at-will employee, he/she may resign or be discharged at any time during his/her employment with or without cause or prior notice.
At 90 days, provided job performance is “satisfactory”, he/she will continue in employment as an at-will employee.
Major Responsibilities.  The Program Coordinator must be able to:

  • Explain the program’s goals and objectives to the public.
  • Maintain, manage and update Book Ordering System (BOS) database including the tracking of National Change of Address reports (NCOA) and a list of children who are no longer in the program.
  • S a statewide Steering Committee
  • Coordinate the potential delivery of books which have been deemed undeliverable by the USPS.
  • Arrange, set up, attend and staff child registration events.
  • Maintain or delegate ongoing relationships with Partners.
    • Conduct monthly site visit to locations where registration forms are distributed to pick up completed registration forms.
    • Deliver additional forms as needed.
  • Perform general office and administrative duties, making copies, printing materials and interacting with the public.
  • Manage and engage volunteers.
    • Secure seven volunteer representatives to serve on a statewide steering committee.
    • Ensure that all events are staffed using volunteers as available.
    • Collaborate with adult volunteers and oversee achievement of training for their respective role.
  • Maintain a positive relationship with donor organizations.
    • Create, adapt and update PowerPoint presentations to be used to solicit donations and provide information for specific organizations.
    • Contact donor organizations and make PowerPoint presentations updating them on the use of their funds, the accomplishments of our organization and asking for their continued support.
  • Participate in fundraising activities for the organization, including special events, assisting with annual appeal documents, cultivating returning donors and seeking new donors.
  • Create and manage marketing tools.
    • Prepare and distribute press releases to local media
    • Prepare public service commercials for local cable television using both original material and that provided by and in cooperation with the Dollywood Foundation.
    • Prepare and post multiple weekly notices in Facebook and perhaps other venues of social media.
    • Assist in preparing quarterly reports to be sent to donors and friends of the organization.
  • Achieve progress towards specific goals and objectives, both personal and organizational.

Key Capabilities:

  • Must have excellent time management and organizational skills, be self-motivated and be able to attend to detail.
  • Must be computer and technology literate and have a working knowledge of Adobe Acrobat and Microsoft Office programs, including Microsoft Word, Excel, Publisher and PowerPoint.
  • Must be personable, able to deal with different personalities and be able to interact with people from many different cultures and national origins.
  • Must have the ability to learn the software programs used by the Dollywood Foundation.
  • Must have the ability to learn the use of additional technology hardware such as projectors, tablets, cameras and other equipment.
  • Must have demonstrated knowledge, experience and success in fundraising, and be willing to participate in writing grant proposals and managing grants that have been received.
  • Must be comfortable with public speaking.


  • Must have a Bachelor’s degree from an accredited college or university (transcript with the date degree conferred stated is required for employment).
  • Must be available to work a set time during the normal work day (9:00AM – 5:00PM) and  be available for and/or able to schedule volunteers for occasional weekend registration events.
  • Must have a valid driver’s license and reliable transportation large enough to transport canopy tent, table and books to and from registration events.
  • Must be able to lift 40 pounds.
  • Must be timely when attending meetings and events.
  • Must complete Employment Eligibility Form I-9 and present documentation establishing identity and employment eligibility.
  • Must be willing to undergo a criminal background check and sign confidentiality agreement, to protect family information and conflict of interest form.
  • Must speak English.
  • Ability to speak Spanish is desirable but not required.
  • Strong marketing and program development background is highly desired.
  • Non-profit experience is a plus.